Office 365 SMTP settings for Copiers

Posted on March 24, 2023March 24, 2023 by Bulldog Tech

How to set up a multifunction device or application to send email using Microsoft 365 or Office 365

How to set up SMTP AUTH client submission

Enter the following settings directly on your device or in the application as their guide instructs (it might use different terminology than this article). As long as your scenario meets the requirements for SMTP AUTH client submission, the following settings will enable you to send email from your device or application.

Device or Application setting	Value
Server/smart host	smtp.office365.com
Port	Port 587 (recommended) or port 25
TLS/StartTLS	Enabled
Username/email address and password	Enter the sign-in credentials of the hosted mailbox being used

Limitations of SMTP AUTH client submission

You can only send from one email address unless your device can store login credentials for multiple Microsoft 365 or Office 365 mailboxes.
Microsoft 365 or Office 365 imposes some sending limits. See Exchange Online limits – Receiving and sending limits for more information.

Option 2: Send mail directly from your printer or application to Microsoft 365 or Office 365 (direct send)

Choose this option when:

Your environment has SMTP AUTH disabled.
SMTP client submission (Option 1) is not compatible with your business needs or with your device.
You only need to send messages to recipients in your own organization who have mailboxes in Microsoft 365 or Office 365; you don’t need to send email to people outside of your organization.

Other scenarios when direct send may be your best choice:

You want your device or application to send from each user’s email address and do not want each user’s mailbox credentials configured to use SMTP client submission. Direct send allows each user in your organization to send email using their own address.
Avoid using a single mailbox with Send As permissions for all your users. This method is not supported because of complexity and potential issues.
You want to send bulk email or newsletters. Microsoft 365 or Office 365 does not allow you to send bulk messages via SMTP client submission. Direct send allows you to send a high volume of messages.
There is a risk of your email being marked as spam by Microsoft 365 or Office 365. You might want to enlist the help of a bulk email provider to assist you. For example, they’ll help you adhere to best practices, and can help ensure that your domains and IP addresses are not blocked by others on the internet.

Settings for direct send

Enter the following settings on the device or in the application directly.

Device or application setting	Value
Server/smart host	Your MX endpoint, for example, contoso-com.mail.protection.outlook.com
Port	Port 25
TLS/StartTLS	Optional
Email address	Any email address for one of your Microsoft 365 or Office 365 accepted domains. This email address does not need to have a mailbox.

We recommend adding an SPF record to avoid having messages flagged as spam. If you are sending from a static IP address, add it to your SPF record in your domain registrar’s DNS settings as follows:

DNS entry	Value
SPF	`v=spf1 ip4:<Static IP Address> include:spf.protection.outlook.com ~all`

Option 3: Configure a connector to send mail using Microsoft 365 or Office 365 SMTP relay

This option is more difficult to implement than the others. Only choose this option when:

Your environment has SMTP AUTH disabled.
SMTP client submission (Option 1) is not compatible with your business needs or with your device
You can’t use direct send (Option 2) because you must send email to external recipients.

SMTP relay lets Microsoft 365 or Office 365 relay emails on your behalf by using a connector that’s configured with your public IP address or a TLS certificate. Setting up a connector makes this option more complicated.

Settings for Microsoft 365 or Office 365 SMTP relay

Device or application setting	Value
Server/smart host	Your MX endpoint, for example, yourdomain-com.mail.protection.outlook.com
Port	Port 25
TLS/StartTLS	Enabled
Email address	Any email address in one of your Microsoft 365 or Office 365 verified domains. This email address does not need a mailbox.

If you already have a connector that’s configured to deliver messages from your on-premises organization to Microsoft 365 or Office 365 (for example, a hybrid environment), you probably don’t need to create a dedicated connector for Microsoft 365 or Office 365 SMTP relay. If you need to create a connector, use the following settings to support this scenario:

Connector setting	Value
From	Your organization’s email server
To	Microsoft 365 or Office 365
Domain restrictions: IP address/range	Your on-premises IP address or address range that the device or application will use to connect to Microsoft 365 or Office 365

DNS entry	Value
SPF	`v=spf1 ip4:<Static IP Address> include:spf.protection.outlook.com ~all`

Help! Google Chrome Took Over My PDFs

Posted on November 12, 2021November 12, 2021 by Bulldog Tech

Google Chrome’s latest update changes windows file associations for PDF Files, setting itself as the default reader. To switch it back to Adobe Acrobat you’ll need to do the following:

Right Click on any PDF File and go to properties
Next to Opens With, click Change
Select Adobe Reader
Hit OK

All of your pdf icons should change back to the Adobe one and when you go to open a pdf, adobe reader should now come up.

HP Compaq 8200 Slow Reboot Solution on Windows 10

Posted on August 19, 2021August 19, 2021 by Bulldog Tech

Turn on the computer from the OFF state and press ESC to enter system setup
Go to Device Security and Disable Embedded Security Device
Reboot the computer.

Video:

How to Remove or Break Hard Drive Mirror on Windows 7/8/10 OS

Posted on August 5, 2021August 5, 2021 by Bulldog Tech

From wintips.org. If you have created a mirrored volume on Windows and do you don’t want the mirror anymore, then read this tutorial to learn how to remove or break the mirror. Before removing or breaking a mirror, it is important to understand the difference between these operations.

What is the difference between the ‘Break Mirror’ vs the ‘Remove Mirror’ option?
The “Break Mirror” operation, will stop the mirroring on the selected volume, without affecting the data on any disk. (Data will remain untouched on both disks).

The “Remove Mirror” operation, will stop the mirroring on the selected volume and destroys all the data on the mirror disk. (Data will remain only on one disk).

What option to choose? Break Mirror or Remove Mirror?
The decision between breaking or removing mirror, must be based on your needs. For example: If you need extra space on your system then choose the “remove mirror” option, but if you want to use the disk in another computer, in order to use your current Windows configuration, then you must choose the “break mirror” option. If you don’t know yet what to do, then prefer the “Break Mirror” option, which keeps all your data in both disks intact, until you decide.

In this tutorial you ‘ll find detailed instructions on how to break or remove hard drive mirroring on Windows.

How to Break Hard Disk Mirror on Windows 10, 8 or 7 OS.

To break disk mirroring:

1. Press the “Windows” + “R” keys to load the Run dialog box.
2. Type diskmgmt.msc and press Enter.

3. Right click on the Volume that you want to break the mirror and select Break Mirrored Volume.

4. At the next screen, carefully read the warning message and click Yes. *

* Caution: After breaking the mirror, you data will remain on both disks but you remains will no longer be fault tolerant.

How to Remove Hard Disk Mirror on Windows 10, 8 or 7 OS.

To remove disk mirroring:

1. Press the “Windows” + “R” keys to load the Run dialog box.
2. Type diskmgmt.msc and press Enter.

3. Right click on the Volume that you want to remove its mirror and select Remove Mirror.

4. Carefully select from which disk you want to remove the mirror of the selected volume selected and click Remove Mirror. *

* Caution: This action will destroy all the data on the selected disk and after removal the space used for the mirror will appear as “Unallocated”.

That’s it! Let me know if this guide has helped you by leaving your comment about your experience. Please like and share this guide to help others.

How to Mirror Boot Hard Drive on Windows 10 (Legacy or UEFI)

Posted on August 5, 2021August 5, 2021 by Bulldog Tech

From wintips.org This tutorial contains instructions on how to mirror boot hard drive on Windows 10, on a legacy or an UEFI based systems. The bellow procedure will help you to boot from the secondary mirrored drive if your primary boot drive fails to boot or becomes damaged.

I always suggests my customers to frequently take a backup of their important files and data, to an external storage device, to avoid data loss after a hardware failure and to keep this storage device (with the backup) offline, in order to avoid data construction after a ransomware (virus) attack.

In a company environment, except the above precautions, IT Administrators must also take precautions to avoid any complications in company’s work, after a hard drive failure. Commonly, for this purpose companies prefer to use the hardware based RAID [Redundant Array of Inexpensive (or Independent) Disks] technology, that combines multiple physical disk drive components into one or more logical units for redundancy, performance improvement, or both, by using a physical RAID controller which is integrated on the motherboard or as an extra add-in card.

One of the most known RAID implementations, is the “RAID 1” level, which offers Hard Drive Mirroring. In RAID-1, the data are written identically to two (or more) drives at the same time. This means that if the one drive fails, all your data will be completely safe on the other drive. RAID-1, is commonly used, to mirror the boot disk on the system, in order to avoid work downtime and data loss.

In this post you ‘ll learn how to mirror the boot drive on Windows, with LOW cost (without using a physical RAID controller).* The article’s instructions applies to Windows 10, 8 or 7 OS.

* Suggestion: The Hardware Based RAID implementation, (by using a physical RAID controller), is the most reliable and safest choice to protect your data and to avoid boot problems from the secondary mirror boot drive, if the primary boot drive fails.

How to Create a Mirrored Boot Drive on Windows 10 OS.

Requirements: In order to create a mirror of the Boot Drive or of any other volume, you ‘ll need a secondary physical drive with at least the same size as the drive that you want to mirror. So, prefer to use two identical physical hard disks (same model).

Important Note: The way to mirror the Boot Volume(s) on Windows 10, is different for the MBR Partition style and for the GPT Partition Style. If you have a Legacy based system, then the Partition Style is MBR and if you own a UEFI based system then the partition type is GPT. So before you continue below, proceed and find out if you own a Legacy or a UEFI based system.

To find out if you have a Legacy (MBR) or a UEFI (GPT) based system:

1. Press the “Windows” + “R” keys to load the Run dialog box.
2. Type diskmgmt.msc and press Enter.

3. Right click on Disk 0 and select Properties.

3. At Volumes tab, note the Partition Style of the volume.

If the Partition Style says “Master Partition Record (MBR)”, then you own a Legacy based system. At this case, follow the instructions at Case A below to create a mirror of the boot drive.
If the Partition Style says “GUID Partition Table (GPT)”, then you own a UEFI based system. At this case, follow the instructions at Case B below to create a mirror of the boot drive.

2. Before you continue to mirror the boot drive, proceed and disable the Hibernation on your system, because hibernation, may fail after the failure of a mirrored boot volume.

To disable hibernation on your system:

1. Open Command Prompt as Administrator.
2. In command prompt type the following command and press Enter:

powercfg.exe /h off

Case A. How to Create a Mirrored Boot Volume on Legacy Based Systems (MBR)

Case B. How to Create a Mirrored Boot Volume on UEFI Based Systems (GPT)

Case A. How to Mirror Windows 10 Boot Drive on Legacy Based Systems (MBR).

To mirror an MBR Boot drive with Windows 10 OS:

1. Press the “Windows” + “R” keys to load the Run dialog box.
2. Type diskmgmt.msc and press Enter.

3. Right click on the primary disk (the boot disk: Disk 0) and select Convert to Dynamic Disk.

4. Click OK, then click Convert & Yes to finish the conversion.
5. Then right click on the secondary disk (the empty disk: Disk 1) and select Convert to Dynamic Disk.

6. Now Right click at System Reserved volume and select Add Mirror.

7. Select the Disk 1 and click Add Mirror.

8. Wait until the “System Reserved” volume synchronization is complete.
9. Then right click at “C:” volume and select Add Mirror. *

* Note: If the “Add Mirror” option is greyed out, that means that the unallocated space on the secondary drive is smaller than the size of “C:” volume on the primary drive. To bypass this problem, shrink the size of the volume C:, to a size that is equal or smaller of the unallocated size on the secondary drive. (Right click on the C: drive and choose Shrink Volume).

10. Select the Disk 1 and click Add Mirror.
11. Wait again, until the synchronization of the C: drive is complete.

12. You ‘re done! From now on, you will always have an exact copy (mirror) of your main drive on the secondary drive. If the first hard disk fails, just disconnect it from your system and boot from the secondary drive. If the secondary boot drive fails to boot, then apply the steps in Method 2 in this tutorial.

Case B. How to Mirror Windows 10 Boot Drive on UEFI Based Systems (GPT).

To mirror a GPT Boot drive with Windows 10 OS, you have to:

1. Mirror the Recovery Partition.

2. Mirror the EFI System Partition.

3. Mirror the Operating System Partition.

Part 1: How to Mirror the Recovery Partition on Windows 10.

Step-1. Open command prompt as administrator. To do that:

1. In the Search box type: cmd or command prompt
2. Right click on the command prompt (result) and select Run as Administrator.

Step-2. In command prompt type: diskpart and press enter.

Step-3. View the details of the Recovery Partition on the Primary Disk, by typing the following commands in order:

1. select disk 0
2. select partition 1
3. detail partition

Step-4: Note the Type ID of the recovery partition and its Size.

e.g. As you can see at the screen below the partition’s size is “499” MB and the type ID is: “de94bba4-06d1-4d40-a16a-bfd50179d6ac”

Step-5. Convert the Secondary disk (DISK 1) to GPT and then create a Recovery Partition.

1. select disk 1
2. convert gpt
3. select partition 1
4. delete partition override
5. create partition primary size=499 *
* Note: Specify the same size you noted from the details at step-4 above.

7. format fs=ntfs quick label=Recovery
8. select partition 1
9. set id=de94bba4-06d1-4d40-a16a-bfd50179d6ac *
* Note: Specify the same type ID you noted from the details at step-4 above.

Step-6. Assign drive letters to the recovery partitions on both disks.

1. select disk 0
2. select partition 1
3. assign letter=q
4. select disk 1
5. select partition 1
6. assign letter=r
7. exit

Step-7. Copy the contents of the primary recovery partition of Disk 0, to the primary recovery partition on the secondary disk (Disk 1), by typing the following command in command prompt: *

robocopy.exe q:\ r:\ * /e /copyall /dcopy:t /xd “System Volume Information”

* Note: Type exit to close the DISKPART tool first.

Step-8. Continue to Part-2 below, to mirror the SYSTEM volume.

Part 2: How to Mirror the EFI System Partition on Windows 10

The next steps will help you to mirror the EFI System Partition, using the DISKPART tool and command prompt:

Step-1: In DISKPART, type the following commands in order:

1. select disk 0
2. list partition

Step-2: Note the size in megabytes of “System” & “Reserved” Partitions on the boot disk (DISK 0). *

* e.g. As you can see at the screenshot below, the size of the “System” (EFI ) Partition is “99” MB and the size of “Reserved” (MSR) partition is 16MB.

Step-3. Create the System and Reserved partition(s) and assign a drive letter to the EFI partition, on the secondary disk (DISK 1):

1. select disk 1
2. create partition efi size=99 *
3. format fs=fat32 quick
4. assign letter=t
5. create partition msr size=16 *
* Note: Specify the same size you noted at step-2 above for the EFI & MSR partitions.

Step 4. Assign a drive letter to the System partition on the primary disk (DISK 0) and exit DISKPART.

1. select disk 0
2. select partition 2
3. assign letter=s
4. exit

Step 5. Copy the contents of the primary EFI System partition of Disk 0, to the primary EFI System partition on the secondary – mirrored – disk (Disk 1), by typing the following command in command prompt: *

robocopy.exe s:\ t:\ * /e /copyall /dcopy:t /xf BCD.* /xd “System Volume Information”

* Note: Type exit to close the DISKPART tool first.

Step 6. Close Command Prompt and continue to Part-3 below to mirror the OS volume.

Part 3. How to Mirror the Operating System Partition on Windows 10.

The final step, is to mirror the Operating System Volume (C:)

1. Press the “Windows” + “R” keys to load the Run dialog box.
2. Type diskmgmt.msc and press Enter.

3. Right click on the primary disk (the boot disk: Disk 0) and select Convert to Dynamic Disk.

4. Click OK, then click Convert & Yes to finish the conversion.
5. Then right click on the secondary disk (the empty disk: Disk 1) and select Convert to Dynamic Disk.
7. Finally right click at “C:” volume and select Add Mirror. *

8. Select the Disk 1 and click Add Mirror.

9. Wait, until the synchronization of the C: drive is complete. From now on, you will always have an exact copy (mirror) of your data from your main drive to the secondary drive. If the primary boot drive fails, then you can disconnect it and boot from the secondary drive. *

* Note: If the primary drive fails and you cannot boot from the secondary boot drive, then you must break the mirror and to repair the BCD on the 2nd boot drive using the recovery environment. Detailed instructions to do that, can be found in this tutorial.

That’s it! Let me know if this guide has helped you by leaving your comment about your experience. Please like and share this guide to help others.